TermsAgreement and charges
How it works
Charges and bills
In short
A charge is money a vendor owes you, like booth rent or a setup fee, once or on repeat. Each charged day makes a bill, numbered like B-2026-0001, that comes off the vendor's next payout unless they pay you directly first.
Some vendors owe you money as well as earning it: rent for a booth, a monthly fee for shelf space, a one-off fee to set them up. In VendorDue that's a charge. You never have to ask for it: it comes off what you owe them.
Add a charge#
For every vendor, in Settings, then Vendors under Charges: press Add a charge.
For one vendor, on their Money tab: press Add a charge. It sits at the end of the Charges line while the line is closed, and under the list once it's open.
Then:
Name it, like Booth rent. "They see this name on their payout."
Type the Amount.
Choose how often: once, every week, every month, every 3 months, every year, or every so many days, weeks or months.
Pick the day it's First charged on, and save.
A charge for every vendor charges each confirmed vendor "from the day their agreement started, and gets a bill on each day." On a vendor's Money tab, Only them beside it gives that vendor their own amount, or Don't charge them.
Bills#
Each day a charge falls on makes a bill for that vendor: a number like B-2026-0007, the charges on it, and where it stands. The vendor gets an email, "Bill B-2026-0007 from Fernhill Pottery", and sees it on their page.
| A bill reads | Means |
|---|---|
| Open | Not paid yet. It comes off their next payout, unless they pay you first |
| Taken from a payout | Their payout took it, P-2026-0012 for example |
| Paid | They paid you directly, on a day, by cash, check, bank transfer or another way |
| Taken back | You took the charge back, so nothing is owed |
How a bill is paid#
Usually you don't do anything: their next payout takes it. The payout lists the charge as a line, so the vendor sees exactly what came off:
| Sales | $612.00 |
|---|---|
| Booth rent | -$150.00 |
| Paid to Quillfield Goods | $462.00 |
If a vendor's charges are more than they've earned, nothing lands for them, and the bill stays Open. It's listed under Owed to you in Payouts, then To pay until a later payout covers it or they pay you directly. When they do, press Record money received. See Bills and Owed to you.
Stop, remove or take back#
- Stop a repeating charge: "Nothing more is charged after today. What it already charged stays, and you can take any of it back."
- Remove a charge that hasn't charged anything yet.
- Take back one charged day: "It goes back to them on their next payout." You're asked why, like "Charged by mistake".
To change an amount, stop the charge and add a new one, so the days already charged keep what they said.
When a vendor's agreement ends, their charges stop by themselves.
Common questions#
- Can a vendor pay their rent to me directly?
- Yes. Record it with Record money received on Owed to you. Their next payout then doesn't take it. More
- What if I charged a vendor by mistake?
- Take back that day's charge. It's given back on their next payout, with the reason. More
- Do charges stop when a vendor leaves?
- Yes. When their agreement ends, no new charge is made. Bills already made stay until they're paid. More
- Does VendorDue collect the money?
- No. A charge comes off what you owe the vendor, or the vendor pays you and you record it. VendorDue never takes money from anyone. More
Thanks. We read every answer.
Checked against VendorDue on 8 Oct 2026. What's new