To pay and Pay now

Payouts › , then To pay is the list of what you owe. Every vendor on it has a payout that landed and isn't paid in full. Clear it and you're paid up.

Reading it#

At the top, You owe: the total, how many vendors, and since when: "to 6 vendors, the oldest since Thu, 3 Sep." The next two weeks charts what you owe now and what lands each day ahead, so you can see a busy pay day coming.

Vendors are grouped:

Each row shows the vendor, what you owe them, and under it the payout's name and how to reach them: their PayPal or Venmo, an email, or "no PayPal or Venmo yet". A vendor with several unpaid payouts has one row for all of them.

Once a payout has waited a while, its row says so: Waiting 18 days, in amber from 15 days and red from 30. If a vendor has asked to be paid, the row says that too.

Pay one vendor#

Press Pay on their row.

• If you pay by check, choose Record a payment or Issue a check. See Checks.
• Otherwise the payment sheet opens straight away. See Record a payment.

Pay several at once#

Every row starts ticked. Untick anyone you're not paying now, or press Untick everyone and tick the ones you are. The bar says what's ticked: "All 6 vendors ticked, $590.40". Then press Pay 6 vendors, with your own number, or Issue 6 checks.

The sheet sorts the vendors by how you can reach them:

• PayPal or Venmo: vendors who saved one. If you've connected PayPal, a button like Send $230.00 now pays them all from your PayPal balance. If not, download the PayPal file and upload it on PayPal's Payouts page. See Send now with PayPal.
• Wise, by email: vendors with an email and no PayPal or Venmo. Download the Wise file for a Wise batch payment.
• No way to reach them: Add an email on their page.

Every payment in the batch shares one Reference, "in the files and on your bank statement", so you can match them later. Pick When you paid, choose whether to Email each vendor a receipt, and press Record 6 payments.

Download everything owed saves the list as a spreadsheet, one row per vendor with where to pay them. It holds their full payout addresses, so you'll be asked to confirm it's you first.

Pay now#

Sometimes a vendor needs paying before their pay day: they're leaving, it's the end of the season, or they asked nicely. On their row in Payouts › , then Upcoming, or on their Summary, press Pay now.

The sheet shows what will land: "A payout lands today with what has cleared and any sale you tick." Held sales are listed under On hold · tick to include, unticked.

• Pay now asks how you paid, then lands the payout and records the payment in one step. Over the button it says what will happen: "Pays $72.00 to Alder Ceramics today". The payout is Paid at once.
• Move to To pay lands the payout now, to pay later.

If the vendor asked to be paid, Pay now accepts their ask too. A vendor you're holding has to be released first.

When it looks wrong#

A vendor is in To pay but I already paid them#

You paid them outside VendorDue and didn't record it. Record it now, with the day you actually paid, under When.

The total is more than I expected#

Open the vendor's payouts. Charges, refunds and earlier payouts all show as lines. A vendor with two unpaid payouts has both in one row.

Send now isn't offered#

It needs PayPal connected in Settings › , then Payments, the vendor's PayPal or Venmo saved, and the whole amount being paid. See Send now with PayPal.

Common questions#

Do I have to pay on the pay day?

No. A payout waits in To pay until you record a payment. Its row shows how long it's waited. More

Can I pay part of what's owed?

Yes. In the payment sheet, press the amount beside Paying and type what you paid. The rest stays in To pay. More

Can a Viewer pay vendors?

No. Only an Admin records payments. More