# Send now with PayPal

Payouts > Paying vendors · Guide · https://vendordue.com/docs/send-now-paypal

**In short:** Connect your own PayPal Business account and you can pay vendors who saved a PayPal or Venmo address straight from your PayPal balance, several at once, with one press and a second sign-in step. The money goes from your account to theirs; VendorDue never holds it.

Who: Admin. Where: Settings > Payments, Payouts > To pay.

If your vendors use PayPal or Venmo, you can pay them from VendorDue instead of copying amounts into PayPal one by one. The money moves from **your** PayPal balance to **their** account. VendorDue sends PayPal the instruction and records what PayPal says; it never holds your money.

## What you need

- **A PayPal Business account approved for Payouts.** PayPal decides that, not VendorDue: you ask them, and it can take a while. Until then, you can still use the PayPal file below.
- **Two-step sign-in on your own VendorDue account**, with a passkey or an authenticator app. Every send asks you to prove it's you. See [Before money moves](https://vendordue.com/docs/before-money-moves).
- **Vendors who saved a PayPal or Venmo address** on their own page. You can't type it for them. See [Your PayPal or Venmo](https://vendordue.com/docs/vendor-paypal-venmo).

## Connect PayPal

1. In PayPal's developer dashboard, create a REST app on your Business account and copy its **Client ID** and **Secret**.
2. In **Settings > Payments**, under **PayPal**, press **Connect**.
3. Paste the **Client ID** and **Secret**. The Secret is "kept encrypted, and never shown again. Nobody at VendorDue can read it back."
4. Choose **Live**. **Sandbox** is "PayPal's practice environment. Nothing real moves there."
5. Press **Connect** and prove it's you.

Once connected, Settings shows your **PayPal balance**. If it says PayPal isn't showing it yet, turn on Transaction Search for the app in PayPal; it can take most of a day.

**Disconnect** "destroys the Secret here. Payments already sent are not affected." Only an Admin can connect or disconnect, and both send you an email.

## Send

1. In **Payouts > To pay**, tick the vendors to pay, and press the pay button in the bar.
2. Vendors with a PayPal or Venmo address are grouped under **PayPal or Venmo**, with their total.
3. Press the send button for that group, like **Send $230.00 now**, and prove it's you.

Each vendor's payout is Paid once PayPal takes it, and they get a receipt. The receipt and the payout's timeline say "Sent through PayPal" or "Sent through Venmo".

Send now pays whole amounts. To pay part of what someone is owed, record it as a payment instead.

## When PayPal doesn't answer, or says no

- **No answer yet.** The row in To pay says "PayPal has not answered about $72.00 yet", and waits. **Ask PayPal again** checks; "asking again never pays them twice."
- **PayPal refuses one payment**, like an address it doesn't recognise. That vendor goes back to To pay with the reason; the others are paid.
- **PayPal sends one back later**, like an unclaimed payment. The payment is marked **Sent back**, the payout goes back to To pay, and you get an email: "A payment came back". Ask the vendor to check their address, then pay again.

## Without connecting: the files

You don't need to connect anything to save time. In the same sheet:

- **PayPal file**: a file for PayPal's own Payouts page. Upload it there, and PayPal pays everyone in the group.
- **Wise file**: for vendors with only an email, to pay as a Wise batch.

Then record the payments in VendorDue with the same **Reference**, which the files carry too, so your bank statement and VendorDue match.

## Fees

VendorDue adds no fee per payment or per vendor. PayPal's own fees are between you and PayPal, taken from your balance as PayPal sets them.

## When a vendor changes their address

When a vendor points payments at a different PayPal or Venmo address, the change waits 48 hours before it's used, and their old address and sign-in email are both told, with a link to stop it. Their row in To pay says "Payout details change on" the day it takes effect. That gives them time to catch a change they didn't make.

## Common questions

**Can I send to a vendor who hasn't saved PayPal or Venmo?** No. Only the vendor can save where they're paid. Pay them another way and record it, or ask them to add one.

**Why does it ask me to sign in again?** Sending money is the one thing VendorDue guards hardest. A fresh passkey or code means a stolen session alone can't pay anyone.

**Who pays PayPal's fees?** You do, from your PayPal balance, as PayPal sets them. VendorDue adds nothing.

**Is Send now switched on for every store?** VendorDue can switch sending off for everyone while something is checked. If it is, Settings says so, and the files still work.

Checked against VendorDue on 2026-10-06.