# Reports and downloads

Payouts > Reports · Reference · https://vendordue.com/docs/reports-and-downloads

**In short:** Reports has three dashboards for any range of dates: Margin, where the money went; Vendors, who your sales rest on; and Settlement, how long vendors wait to be paid. Everything you see in VendorDue can be downloaded, as a PDF to send or a spreadsheet to work with.

Who: Admin, Viewer. Where: Reports.

Overview tells you how this month is going. Reports answers the longer questions: am I keeping enough, who am I depending on, and am I paying vendors on time?

## Pick the range

Every dashboard reads one range: **Last 3 months**, **Last 6 months**, **Last 12 months**, **This year**, or **Pick the dates**. If you've sold in more than one currency, choose which one; amounts are never converted.

Each dashboard ends with the table it's drawn from and a line that says what it measured: "Measured on sales after refunds, in the currency they were taken in · Includes sales not on a payout yet."

## Margin

Where the money went, from what customers paid at the till to what stayed with you:

**Where the money went, August to October** (example)

| | |
| --- | ---: |
| Listed | $920.00 |
| Discounts | -$5.00 |
| Tax in prices | -$10.70 |
| Refunds | -$161.25 |
| Vendors | -$148.61 |
| **You kept** | **$594.44** |

Under it: **Your share, month by month**, **Your own costs** if you record any, and **Month by month** with sales, tax, vendors earned, your costs and what you kept. While the current month is open it estimates where it will finish at the current pace.

## Vendors

Who your sales rest on:

- **Who your revenue rests on**: each vendor's share of sales, largest first. "Four vendors are 64% of your revenue" is worth knowing before one of them leaves.
- **Who is moving**: each vendor against the same length of time before, with new vendors marked **New**.
- **The whole roster at once**: one dot per vendor, sales against refunds. A vendor far up is refunding a lot.
- **Vendor by vendor**: sales, refunds and orders.

It points out what needs you, like "Needs a conversation. Dev Vendor refunded 42% of what they sold this range."

## Settlement

How you're doing at paying vendors:

| Figure | Means |
| --- | --- |
| **Usual wait to land** | From the last sale on a payout to the day it landed |
| **Usual wait to pay** | From landing to paid in full. It needs three landing days paid in full before it shows |
| **Waiting longest** | The vendor who has waited longest, and how long |
| **Paid this quarter** | What you've paid, and to how many vendors |

**How long money waits** shows what you owed at each month end, by how long it had waited. **Waiting to be paid** lists every unpaid payout with its days waiting.

## Downloads

| What | Where | Formats |
| --- | --- | --- |
| A dashboard | **Reports**, **Download** | PDF, Spreadsheet, CSV |
| Activity, as filtered | **Activity**, **Download** | PDF, Spreadsheet, CSV |
| One payout | The payout, **Download** | PDF, Spreadsheet |
| A month of payouts | **Payouts > History**, the month | PDF: the vendors' copies, or **your copy** with your share and costs |
| A month of receipts | **Payouts > History**, the month | PDF |
| A month for your books | **Payouts > History**, **For your books** | Xero or QuickBooks bills |
| Everything owed | **Payouts > To pay**, **Download everything owed** | Spreadsheet, CSV |
| Payment files | The pay sheet | PayPal file, Wise file |
| Your whole record | **Settings > Data and privacy** | See [Your copy of the data](https://vendordue.com/docs/your-data) |

A **Spreadsheet** is an Excel file that keeps what each figure was built from. **CSV** is the same table as plain text, for any other program. A PDF is laid out to send or file.

Downloads with vendors' payment addresses, like Everything owed, ask you to confirm it's you first.

> **For your accountant:** Payout PDFs come in two copies. The vendor's copy is exactly what the vendor sees. **Your copy** adds your share and costs on each line, for your own files. Send the vendor's copy, keep yours.

## Common questions

**Why doesn't Reports match my Shopify sales report?** Reports counts your vendors' sales only, after refunds. Your own products, shipping and tips aren't in it, and Shopify's sales report counts them.

**Can I see one vendor's figures?** Vendor by vendor lists each one. For everything about one vendor, open their page, or filter Activity to them and download it.

**Can my vendors download their own reports?** Yes. Each vendor can download their earnings, and a year of their payouts in one PDF, from their own page.

Checked against VendorDue on 2026-10-06.