# Pay day schedules

Terms > Holds and pay days · How it works · https://vendordue.com/docs/pay-day-schedules

**In short:** A schedule decides when a vendor's cleared sales land as a payout. Pay on set days, like the 1st of every month; some days after each sale; once they're owed enough; or when they ask. Until you choose one, nothing lands by itself.

Who: Admin. Where: Settings > Terms.

Your schedule reads as one sentence in **Settings > Terms**:

**Pay vendors every month on the 1st, for sales up to the day before.**

Press its first words to choose another kind, and any other underlined part to change it. There are four kinds.

## On set days

Payouts land on days you choose, for everything that has cleared by then. Most shops pay this way.

| Choice | Pay days |
| --- | --- |
| **Every month** | A day of the month, like the 1st. On the 29th to 31st, "in a shorter month it lands on the last day." |
| **Twice a month** | Two days of the month, like the 1st and 16th |
| **Every week** | A day of the week, like Monday |
| **Every two weeks** | Every other week, from a first pay day you pick |
| **Every three months** | Every three months, from a first pay day you pick |
| **Every few days** | A number of days between pay days, from a first pay day |

**What each payout covers** decides which sales a pay day takes:

- **Sales up to the day before.** The default.
- **Sales up to a few days before.** "Time to check the payout before it is paid."
- **Last month's sales**, for monthly and three-monthly pay days.
- **Last week's sales**, for weekly and two-weekly pay days.

A sale joins the first pay day that covers it and comes after it has cleared its holds. (example) The mug sold on 3 September and cleared on 18 September; the first pay day after that covering 3 September is 1 October.

You can also turn on **A pay day on a weekend moves to the Friday before**.

## Some days after each sale

Each sale lands a set number of days after it sold, or as soon as it clears if that's later. Choose **As it clears** to pay each sale the day its holds end.

**Later sales brought along** stops a vendor getting a payout for every sale. With 7 days, a payout takes along every sale the vendor made in the 7 days after its first one, so those sales are paid early, never late.

(example) Some days after each sale, 30 days, bringing along 7 days: a sale on 3 September lands on 3 October, with any sale from 4 to 10 September that has cleared.

## Once they're owed enough

A payout lands once what a vendor has cleared reaches an amount, like $100.00. **How often it is checked** sets the rhythm: every day, once a week, or once a month on a day you pick.

**Latest pay day** stops a quiet vendor waiting for ever: **No latest date** waits until they reach the amount, or pay what has cleared every few months at the latest.

## When they ask

Vendors ask to be paid from their own page, and **How an ask is answered** decides what happens:

- **You accept each ask.** It waits in Payouts, marked **Asked to be paid**, until you accept it with Pay now.
- **It goes by itself.** What has cleared lands within the hour after they ask.
- **It goes by itself once they're owed enough.** Under the amount, you accept by hand.

See [When a vendor asks to be paid](https://vendordue.com/docs/vendor-asks-to-be-paid).

## Not chosen yet

Until you choose a schedule, nothing lands by itself. Every sale still earns and clears its holds, and shows **No date yet**. You can pay anyone at any time with Pay now.

## Changing your schedule

A change starts tomorrow unless you pick another day. Sales that already have a pay day keep it, and later sales follow the new schedule; tick **Move them too** to move them now. A vendor can have their own schedule on their Terms tab, while everyone else follows yours.

## Common questions

**Which schedule should I pick?** Every month on the 1st, for sales up to the day before, unless your agreement says otherwise. It's what vendors expect and the easiest to check.

**Why didn't a sale make this month's payout?** It hadn't cleared its holds by the pay day. It joins the first pay day after it clears. Its row in Upcoming says when.

**Can one vendor be paid weekly and the rest monthly?** Yes. Give that vendor their own schedule on their Terms tab.

**Can I pay someone before their pay day?** Yes, with Pay now. It lands their payout today with everything that has cleared.

Checked against VendorDue on 2026-10-06.